Please pack and wear what you would normally wear to the office. We have a few evening events in store for you! Feel free to step up your fashion game for those events or come exactly as you are. 

Expect fairly mild weather in Las Vegas in January, with high temperatures in the mid-50s to low 60s °F and low temperatures at night in the mid-30s to high 40s F. We suggest packing a sweater or jacket to stay warm at night but also as it can be chilly in the conference area.

Las Vegas tends to be a dry climate with temperatures dropping in the evening.

Average High: 64° F / 17° C
Average Low: 42° F / 6° C

Once you have completed your registration, please book your own flights to and from the Harry Reid International Airport (LAS). Flights should be booked in accordance with the OutSystems Travel policy/Ionic Travel Policy for your Geo, and within the travel guidelines noted below.

All flights should be booked no later than Wednesday, 01 November.

Can I book outside of my Geo's Tool/Travel Agent for a better flight? 

Yes, you can, but it requires you to follow certain steps. You must attach to an email a screenshot showing the agency/booking tool quote and one showing the quote you found on another site. The screenshots should clearly show the schedule and/or price difference. Please explain why the flight you found outside the standard process is better i.e. the schedule allows you to arrive on the required day or depart on the required day or the price is significantly cheaper, etc. You must send this to your manager for approval in advance of making any booking. If approved, you can then proceed to book outside the tool and attach the email approval to the Expensify report indicating pre-approval.

Arrivals

Field Leadership:
Please plan on arriving at Harry Reid International Airport (LAS) on Monday, 29 January in time for a prompt 1:00 p.m. PST (Pacific Standard Time) start to the Leadership Session.

Note: East Coast Americas/APAC/EMEA Field Leadership Meeting attendees are approved to arrive on Sunday, 28 January.

Attendees: 
Please plan to arrive at LAS on Monday, 29 January at leisure. We are hosting a Welcome Reception from 6:00 to 8:00 p.m., should your flight schedule allow.

Departures

Please plan on booking your departure flights on Thursday, 01 February, for flights departing at or after 2:00 p.m. PST. The Program will officially end at 12:00 p.m. PST, this will allow time for transfers and security screening at the airport.

Arrival & Departure Transportation

You are responsible for arranging a Taxi between LAS and The Mirage Las Vegas.  Taxi sharing is strongly recommended, so check in advance if there are other colleagues traveling to the same destination so that costs can be shared. Transfer time is approximately 15 minutes.

Upon arrival at LAS, please proceed to the exit doors outside of Baggage Claim for Taxi service. 

Submitting Flight Details

After you have completed registration, please provide your travel details to the registration team via the link below. They will advance your details to the hotel to ensure an efficient check-in process.

Flight Details Form

It is recommended that you do not check luggage that contains travel documents, medication, jewelry, electronic equipment, or any other valuables. These items should always be kept with you. We do not recommend bringing valuables on your trip to Las Vegas, but if you choose to do so, it is recommended that you store them in your hotel room safe.

Suggestions for carry-on luggage:

• Airline ticket and itinerary
• Government-issued photo ID
• Passport
• COVID-19 Vaccination Card
• Medical benefit and prescription benefit card
• Cash and credit cards
• Phone, charging cables, and portable battery
• Camera
• Prescription medication
• Reading materials or other entertainment
• Toiletries: Liquids must be 3.4 oz. (100 ml) and fit into a single quart-size zip-top bag (approx. 1 liter)
• Sweater or jacket
• Jewelry and other valuables
• For overnight flights: ear plugs, eye mask, neck pillow

For international travelers, in order to travel to the United States and return to your home country, you will be required to present a valid passport with an expiration date of at least 6 months after your departure date from the United States.

For those attendees requiring visas, you should have received your invitation letter from the People team already. If not, please contact people@outsystems.com and cc: Kym Wood.

Program Inclusions

The official program dates are 29 January - 01 February 2024.

OutSystems FKO 2024 will include the following*:

• Hotel accommodations (29 January - 01 February)
• Dinner on 29 January
• Breakfast, lunch & dinner on 30 & 31 January
• Breakfast on 01 February

*Note: Any meals that are included during the program cannot be expensed.

Expenses

The following items may be expensed:

• Transportation to/from your home airport
• Transportation between LAS & The Mirage Las Vegas -- Car sharing is strongly recommended, so check in advance if there are other colleagues traveling to the same destination so that costs can be shared.
• Meals outside of those provided at the event from 29 January - 01 February and in accordance with the Finance Policy

Expense Reports

Please reference the full Finance Policy here, and country-specific data sheets here.

When completing your Expense report please reference Category: Internal Events and Event: Team Gathering. 

Las Vegas operates in Pacific Standard Time. When it is 12:00 PM on Monday, 29 January, it is the following time in the below cities:

Security measures restrict the amount of liquids and gels passengers can "carry-on" to the plane. To comply with these rules, each of your toiletries must be 3.4 oz. (100 ml) or smaller and you must place all the toiletries in a single quart-size zip-top bag (approximately 1 liter). Airlines strictly observe policies regarding items that cannot be included in carry-on bags, including any sharp or flammable objects, such as knives, razors, scissors, pocket knives, letter openers, etc. If any item is questionable, it is best to leave it at home or pack it in your checked luggage.

To minimize the effects of traveling, we recommend the following: 

• Wear comfortable clothing and footwear.
• Keep yourself hydrated.
• Avoid alcohol and caffeine consumption prior to and during your flight.
• Eat small meals during the flight.
• Stand up and stretch your arms and legs every few hours to encourage proper circulation.