Business casual is appropriate for this event. Meeting rooms can be cold; please remember to bring a jacket/sweater. January in Austin is generally mild, with cool mornings and evenings. We recommend packing layers and a light jacket.

January in Austin is generally mild and dry, with cool mornings and evenings. Temperatures can vary from day to day, so please check the forecast before you travel.

Average high: Around 17°C (62°F)
Average low: Around 6°C (42°F)

Booking Flights

You are required to book your flights utilizing the Travel tool for your Geo and within the arrival/departure guidelines noted above. If you choose to book flights outside the Travel tool, you will be unable to seek reimbursement for the expense.

Travel Tool links: US & Canada | LATAM (email) | EMEA | Japan (email) | APAC (email)

Deadline to book flights: 07 December 2026. 

Submitting Flight Details

Please provide your flight details or travel plans to the registration team via the link in your confirmation email so we can forward your details to the hotel to ensure an efficient check-in process.

Check-in: 3:00 p.m.
Check-out: 11:00 a.m.

You should not check luggage containing travel documents, medication, jewelry, electronic equipment, or any other valuables. These items should always be kept with you at all times. We do not recommend bringing valuables on your trip to Austin, but if you choose to do so, it is recommended that you store them in your hotel room safe.

Suggestions for carry-on luggage:

• Airline ticket and itinerary
• Government-issued photo ID
• Passport
• Medical benefit and prescription benefit card
• Cash and credit cards
• Phone, charging cables, and portable battery
• Prescription medication
• Reading materials or other entertainment
• Toiletries: Liquids must be 3.4 oz. (100 ml) and fit into a single, transparent quart-size zip-top bag (approx. 1 liter)
• Sweater or jacket
• Jewelry and other valuables
• For overnight flights: earplugs, eye mask, neck pillow

Passport Requirement: To enter the United States of America, international travelers must possess a valid passport or travel document. The passport must be valid for the entire length of the intended stay in the US. Travelers are also advised to ensure they have at least one blank page for stamps, though a single-page requirement is not strictly enforced for all travelers.

Depending on your nationality, a visa may be required for entry. Travelers from Visa Waiver Program countries must have an approved ESTA (Electronic System for Travel Authorization) before departure.

• Visa: Travelers whose nationality requires a visa to travel to the United States, please double-check that your passport information and primary address are updated in Workday. Next email people@outsystems.com to request your visa support letter. Please contact Kym Wood with any questions.

Program Inclusions

The official program dates are 18 January 2027 - 21 January 2027.

OutSystems Kickoff 2027 will include the following*:

• Hotel accommodations (based on your travel parameters)
• Breakfast & Lunch on 18 January (Leadership Session attendees only)
• Dinner on 18 January at the Welcome Reception
• Breakfast, lunch & dinner on 19 January and 20 January

*Note: Evening events are considered part of the program, and attendees are expected to attend. Therefore, any meals that are included during the program cannot be expensed.

Expenses

The following can be expensed for Kickoff 2027.

• Transportation to/from your home airport
• Transportation between AUS & Fairmont Austin - Car sharing is strongly recommended, so check in advance if other colleagues are traveling on the same flight, so that costs can be shared.
• Meals outside of those provided at the event from 17 January - 21 January, and per the Finance Policy 
• ESTA/visa cost

The following cannot be expensed back to OutSystems.

• Any hotel fees associated with additional guests during your stay
• Meals that are provided during the program

Expense Reports

Please reference the full Finance Policy here and country-specific data sheets here.

When completing your Expense report, please reference Category: Internal Events and Event: FKO. 

Family Members & Room Occupancy

Employees invited to Kickoff are expected to attend 100% of all scheduled activities, including daytime sessions, team events, and official evening dinner functions. Family members cannot join or participate in any company-sponsored sessions, meals, or evening activities.

OutSystems covers business expenses for the employee only. All family member expenses (flights, ground transportation, hotel extensions, meals, visa processing fees, etc.) are your personal responsibility and cannot be submitted for reimbursement.

OutSystems covers the standard single-occupancy rate for your hotel room during the official program dates. Any additional fees, room upcharges, or taxes resulting from increased occupancy must be settled directly with the hotel at checkout.

Austin, Texas operates in Central Standard Time (CST). When it is 12:00 p.m. CST on Monday, 18 January, it is the following time in the cities below:

Security measures restrict the amount of liquids and gels passengers can "carry on" to the plane. Under the TSA 3-1-1 rule at U.S. airports, each liquid, gel, or aerosol must be 3.4 oz. (100 ml) or smaller, and all items must fit in one quart-size, clear, resealable bag per passenger. You may be asked to remove this bag from your hand luggage to be screened separately.

Airlines strictly enforce policies regarding items that cannot be included in carry-on bags, including sharp or flammable objects such as knives, razors, scissors, pocket knives, and letter openers. If any item is questionable, it is best to leave it at home or pack it in your checked luggage.

Travel Tips

To minimize the effects of traveling, we recommend the following: 

• Wear comfortable clothing and footwear.
• Keep yourself hydrated.
• Avoid alcohol and caffeine consumption before and during your flight.
• Eat small meals during the flight.
• Stand up and stretch your arms and legs every few hours to encourage proper circulation.